Location: Dar-es-Salaam
Roles and Responsibilities
- The Incumbent is responsible for general administrative office activities, daily petty cash management, accommodation and travel services for the arrivals and departures.
- Deals with telephone and forward the emails in the DAR_admin mailbox to the relevant person;
- Schedules meetings/ appointments;
- Maintains relevant filing system and update documents on Team space regularly;
- Updates the office list (e.g. contact list, phone list, etc.) and share with Nairobi monthly;
- Handles daily petty-cash;
- Cash payment to suppliers;
- Performs daily cash control with the admin assistant and the F&A Manager;
- Support the Finance department for the cash forecast and cash requests;
- Reconciliation of cash transactions with end of day cash balance;
- Organizes transports from and to the airport, travel tickets and accommodation;
- Present solutions to the F&A manager in case of problem linked to the welcome files;
- Negotiates yearly with suppliers (airline, hotels, etc.) in order to obtain favorable rates.
Educational Qualifications
- Diploma in Office Administration or related field;
- Work experience of at least 2 years in a similar function (experience in a similar organization is an asset);
- Excellent command of English;
- Computer Literate.
Summary
Type: Full Time
Deadline: 23rd January, 2019
Category: Admin & Clerical
Location: Dar-es-Salaam
Other Categories: Non-Profit Organizations,
Job Level: Supervisory
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