International new Jobs at Medecins du Monde and Médecins Sans Frontières (MSF)

• Supervise accountancy process on both Tanzania and Kenya mission in accordance with MDM procedures and agenda
• Oversees the check of all receipts and invoices related to month-end accountancy sent by the Administrative Officers
• Finalizes and sends the month-end accountancy (SAGA soft copy and hard copies) to HQ before the 10th of the month and supervises correct archiving.
• Ensures the monthly internal audit of accounts before they are sent to HQ
• Validates the annual audits for the Kenyan and Tanzanian audits.
• Conductsfrequent controls on cash management;

• Key participation in the budget preparation for new projects, in the annual budget exercise and for the mid-year revised budget exercise in coordination with all departments);
• Update monthly the budget follow-up and forecast for the mission’s annual budgets and donors’ budget in coordination with other departments
• Ensures efficient allocation of expenses in compliance with MdM’s and donor’s requirements.
• Analyse the differences between the Mission Budget and actual expenses and alerts on variations;
• Under the supervision of General Coordinator consolidates the forecast for the annual budget

• Prepare the financial part of project proposals, amendments and reports for the donors.
• Ensures appropriate follow-up of the current funding plan, as well as MdM commitments to donors;
• Ensures the donor’s guidelines and rules are respected and documents are correctly and timely filed
• Coordinates and organize donor’s audit at mission’s level; liaises with auditors

• Administrative management of the national staff in Dar Es Salam and Nairobi:
• Is responsible for the application of the recruitment procedure within both offices;
• Supervises the diffusion of job advertisements, and pre-selection of the applicants in compliance with the national legislation and regulations;
• Supervises the establishment of the monthly pay slips and the payment of the taxes;
• Participates on the inductions of all new employees within MdM mission in Dar Es Salam and in Nairobi;
• Ensures the compliance with national legislation concerning the national staff (administrative formalities associated with employment, work contracts, etc.);
• Ensures the personal files are updated and contain all required and relevant information.
• Revises the salary grid on a yearly basis, after validation from MdM HQ and the General Coordinator;
• Prepares the training agenda and plan for the Coordination team and for HQ;

• Ensures the compliance with the national legislation concerning the expatriate staff (visas, work permits, income tax…) and their registration (local authorities, embassies…);
• Follows-up on visa and flight tickets renewal dates;
• Makes arrival briefings about the administrative and contractual aspects.

• Monthly admin/logistic report.
• Dissemination of relevant legal and administrative rules among the team
• Updates the finance and administrative guidelines. Ensure they are known to the staff and respected.

• Regularly assesses the capacity of MdM partners in administrative, finance and logistics issues, participating in developing partner’s capacities.
• Develop capacities of partners support teams ensuring high-quality approaches are established and maintained.
• Ensure that systems are in place to support effective project compliance and positive audit results, and that staff understands this system and follow it accordingly.
• Understanding the partner’s priorities and requirements and ensuring that advice, support and training materials are available and accessible to their staff.
• Ensure an effective and regular coordination with the Partners Support Departments, leading support coordination meeting and ad hoc meeting on specific thematic;

With the support of the HQ logistic department:

• Guarantees that the procurement procedures are done in line with MdM and donors’ guidelines and policies;
• Supervises the planning of all logistics activities with the logistician assistants in Dar Es Salam and Nairobi.

• Supervises the following activities are performed:
• Good and regularly maintenance of the program office and vehicles
• Coordination of transport of staff and goods according to the need of the program
• Efficient communication system
• Coordination of purchases
• Stock management
• Maintenance and rehabilitation of the buildings
• supervises the good filling of the monthly log report and send it to the log referent at HQ;
• implements process/policies, rules and logistical tools together with HQ
• sets procedures of management for IT (computers) and communication (internet & telephone) and trains
• the staff to use it;

This list of tasks is not exhaustive and may change depending on the situation.

The Regional Administrative & Logistics Coordinator is put under the responsibility of the Regional General Coordinator. S/he manages directly the administrative and logistic team (4 national staff) in Dar Es Salam and Nairobi.

• 1 Regional General coordinator
• 1 Regional Medical coordinator
• 1 Regional Administrative & Logistics Coordinator
• 1 Program Coordinator Kenya
• 1 Program Coordinator Tanzania
• 1 Regional Training and Resources Center Coordinator

Master’s in business administration, Finance, Accountancy (Chartered Certified Accountant) or equivalent)

Broad experience in similar position in international environment could be considered equivalent.

• Experience in a similar position (experiences as Log manager and/or Admin Manager will also be valued)
• Experience in legal compliance for expatriates (work permit, residency…) desirable
• Experience in legal compliance with INGOs legal status and registration issues.
• Experience in Human Resources (policy tools and management)
• Experience in remote management would be a plus.
• Knowledge of the labour law and HR management
• Excellent skills in finances and taxes calculation and follow up.
• Excellent computer skills (especially Excel)
• Excellent skills in financial reporting
• Capacity and willingness to train and enhance the capacity of other staff and partners
• Excellent communication and diplomacy skills
• Good ability to manage priorities and to adapt them daily according to the context
• Good communication and problem-solving skills

• Knowledge and understanding of Project Cycle Management
• Legal experience or knowledge of Labour Law
• Good knowledge of international donors
• Knowledge of SAGA would be a real asset
• Knowledge of budget follow up and forecast would be a real asset

• Strong professional ethics
• Organisational skills, rigor
• Ability to classify and to manage priorities

Please manually apply for this job using the details below:

Qualified candidates are required to send their CV and cover letter by email, quoting the position in the subject line mdm.masaki@gmail.com. Questions can be addressed to the same email address. Furthermore, applications should include three work-related referees who are supervisors and day-time telephone numbers.
The application deadline is on 19th August 2019 at Office opening hours (08:30 AM). Only candidates who meet qualifications will be shortlisted and contacted. Only Tanzanian nationals or persons with Tanzanian work permits will be considered.
We encourage gender equity and diversity in our program. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, or national origin.

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Required Criteria