Job Opportunity at Vodacom, Supervisor: Fleet & Facilities

Joining Vodacom is more than a job, what we do matters. We don’t just carry minutes, texts and data – we carry people’s lives. And that’s a huge responsibility. If you think for a minute about the people you rely on…the likelihood is they rely on us.

Customers are at the heart of everything we do and we want to make a difference to the lives of our customers, and the communities in which we live and work. We support our people to give something back to the causes that mean the most to them through helping them give time and money to the charities they love.

And what’s it like to work here? We have created an environment where you can look forward to coming to work and are empowered to be at your best. We offer flexibility in how you work that helps you do your job in a way that suits you, opportunities to help you grow and progress throughout your career and a choice of benefits to suit your lifestyle.

JOB PURPOSE

• All activities directly related to Fleet/Facilities issues within the Vodacom Tanzania PLC will be controlled, managed and evaluated by this person. 
• The position will be responsible for the management of all matters pertaining to all Vodacom Tanzania PLC Facilities such as Offices Vodashops, depots and warehouses.
•  The main focus will be to ensure overall cleanness of such facilities as well as procurement and disposal of furniture. 
• S/he will furthermore conduct health and safety tours to ensure all Facilities are risk free from hazards and deliver the solution to the desired level of quality, within budget, and on time.
•  On Fleet side this person will be responsible for the full management of Vodacom fleet including the procurement, maintenance, and licensing of all company vehicles as well as to monitor and ensure all Fleet company policies and procedures are adhered respectively. 
• The Fleet and Facilities Supervisor is expected to keep close working relationships with all external service providers on vehicle rental, fuel, property owners, cleaning and other services that will be rendered as well as all internal departments within Vodacom Tanzania PLC.

KEY ACCOUNTABILITIES

• Keep all records for company and leased vehicles. Ensure vehicle records are updated monthly without failure
• Ensure that all company and leased vehicles are insured, registered and roadworthy at all time and implement changes for any new legislation.
• Ensure all drivers of company vehicles are competent before given a company car, they should have valid driving licenses, OSHA medical test certificates and Defensive drive training.
• Manage fuel use and consumption throughout the company, ensure policies with regard to fuel use are adhered to and reconcile monthly costs.
• Ensure smooth replacement plan for leased vehicles expired period, and company vehicles due to dispose.
• Ensure all Suppliers comply with CMT Policies
• Supervise an ongoing vehicles inspection ensuring they have all tools, mileage is correctly recorded, and vehicles are in good running condition
• Ensure Tanzanian law is followed in the event of any accident, that all paperwork is correctly filed and that procedures for insurance are followed at all times.
• Manage company drivers to ensure they adhere to all Company Fleet Policies and Procedures including the Absolute Rules.
• Ensure proper procedures are in place to facilitate the smooth running of fleet management and everyone comply with them
• Prepare daily, weekly, monthly reports in accurate and informative manner showing all fleet activities
• Ensure effect use of Car tracking and Vehicle Camera Systems to manage driving behaviours of  users/drivers of company/leased vehicles
• Record and ensure consequence management is enforced for all violations on Absolute rules and deviations from the Journey Management Plan including Excess mileage and Late night parking(After hours driving).

QUALIFICATIONS AND EXPERIENCE

• College or University graduate with a degree in business administration or related field
• Good and accurate administrative knowledge/experience
• Working knowledge of Fleet and Facilities management
• Mechanical knowledge is an added advantage
• At least five years of experience in managing large fleets and facilities, ideally within a multinational environment.

Job Responsibility

• Supports the team to deliver the facilities agenda, through the effective delivery of activities (e.g. contractual preparations);
• Ensures facilities activities (e.g. physical security, construction projects, car fleet and maintenance issues) are managed and delivered in line with market policies and processes;
• Interfaces and coordinates with third party providers / contracts (e.g. personnel and property security, Catering, groundskeepers and office/post room management) to resolve queries and maintain services
•  Maintains and analyses maintenance reports and trackers as required;
• Liaises with Legal, Finance and Supply Chain functions on general queries
• Ensures implementation of all Health and Safety standards;
• Exchanges ideas and information in a concise and logical way to support the coordination across facilities management;
• Effectively interacts with stakeholder across technical sites, retail stores, call centres, offices, logistics etc. and vendors;
• Performs other job-related duties or tasks defined by the supervisor or resulting from assigned agendas.

Skills

Property

Partner and Vendor Management

Project and Programme Management

Employee Experience

Safety Culture

Commitment from Vodacom

Vodacom is committed to attracting, developing and retaining the very best people by offering a flexible, motivating and inclusive workplace in which talent is truly recognized, developed and rewarded. We believe that diversity plays an important role in the success of our business and we are committed to creating an inclusive work environment which respects, values, celebrates and makes the most of people’s individual differences – we are not only multinational but multicultural too. At Vodacom you will have access to our excellent flexible benefits programme that you would expect from any global company.

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