Job Opportunity at ITM Tanzania LTD, Secretary

ITM TANZANIA LTD is hiring

POSITION: SECRETARY

Perform day to day administrative and secretarial duties in office environments. Key responsibilities include reporting to management, drafting documents and entering data, and scheduling appointments.

Qualification required: Diploma in Secretarial Administration

Minimum Experience: A minimum of ajira 5 years' experience

Job Responsibilities

• Submit and reconcile expense reports
• Answering calls, taking messages, and handling correspondence
• Maintaining diaries and arranging appointments.
• Carry out administrative duties such as typing, preparing, and collecting reports
• Organizing and servicing meeting
• Supporting all workers and management of the entire departments, and coordinate office procedures.
• Logging or processing bills or expenses
• Contribute to team effort by accomplishing related results and needed
• Enhances effectiveness by providing information management support.
• Organizes works by reading and routing correspondence, collecting information, and initiating telecommunications.
• Manages department schedule by maintaining calendars for department personnel and arranging meetings, conferences, teleconferences, and travel.
• Completes requests by greeting customers, in person or on the telephone, and answering or referring inquiries.
• Maintains customer confidence and protects operations by keeping information confidential.
• Prepares reports by collecting information.
• Maintains office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verify receipt of supplies.
• Secures information by completing database backups.
• Provides historical reference by utilizing filing and retrieval systems.
• Maintains technical knowledge by attending educational workshops and reading secretarial publications.
• Contributes to team effort by accomplishing related results as needed

Key Competencies required:

• Excellent communication skills in English and Swahili both speaking and writing
• Reporting skills
• Scheduling
• Supply management
• Microsoft office skills
• Professionalism, confidentiality, and organization
• Travel logistics
• Typing

MODE OF APPLICATION:

Send your CV & Cover letter to Infotanzania@itmafrica.com

For inquiries: 0766 261 252

DEADLINE: 17.12.2020.