Job Opportunity at CVPeople Tanzania, Project coordinator- WIMA

CVPeople Tanzania | Full time

Dar , Tanzania | Posted on 05/23/2021

Job Description

WIMA is an initiative that started in 2019 to close the gender gap in the corporate leadership by 

promoting visibility, training and honoring women leaders for their achievements. Women In

Management Africa (WIMA) promote gender parity and encourage female participation in the

labor force by honoring Professional Women in their careers and motivate more women to take

leadership roles in the workplace. Even in today’s modern workplace, women face many barriers,

including lower pay for equivalent positions, unconscious bias, and low number of women in

senior positions. The Main Objective of this Initiative for Women Professionals is to enhance the

importance of actively involving Women in Senior Level roles and their challenges through their representative organizations.

Objectives

To increase visibility for women leaders by profiling them through different media channels

Identify education and training workshops that are designed by women for women and help them address gender disparity issues in the work environments.

To build a wide database of highly qualified female professionals across multiple sectors to serve as board members and C-Level executives in private sector.

Women in Management will provide mentorship and encourage and develop emerging Talented female professionals to be inspired in their careers and being role models to them

Reporting to: Country Manager

Summary of Key Functions:

Project coordination Support

Administrative Support

Support resource mobilization

Support knowledge building and knowledge sharing

Duties and Responsibilities

Project coordination support

In all identified projects / programmes, the project coordinator will, amongst others:

Provide programme and administrative support to the programme team in the preparation

of various project documents, such as work plans, budgets, reports and proposals on

programme implementation arrangements..

Your role is key to the success of our Mentoring Programme as you will be working with our

inspiring corporate mentors.

You will be responsible for facilitating their induction and training, supporting them on their

individual journey's through the programme and ensuring relevant feedback is given for

them to share with their employer.

Together with other team members, recruit and interview mentors; match mentors with

mentees; and supervise the programme as well as organize kick-offs and other program  events.

Provide proposal development support and work across units, if required

Provide research assistance

Event management Support

This role involves planning and managing events of varying sizes and purposes either online or

offline. This includes physical and virtual events. Project coordinator has to understand what it

takes to make sure the logistics work out, keep everything within the allocated budget and

ensure that the event itself is carried out smoothly. 

Here are the most essential duties and responsibilities:

Provide administrative support to the programme team in the organization of events,

meetings and workshops, seminars, conferences etc.

Establishing and maintaining relationships with vendors and venues

Planning event details and aspects, including seating, dining and guests

 Creating reliable financial reports and collecting payments on time

Remaining under budget with all costs

 Managing events and addressing potential problems that may arise

 Planning for potential scenarios that could impact the integrity of the event

Maintaining a working knowledge of the complex needs of a wide variety of event

Administrative Support

Set up appointments with high profile leaders for media or speaking engagements or video interviews or any visibility activities to promote the women leaders organized by WIMA

Maintain and organize up-to-date hard and electronic files for easy access and retrieval.

Ensure safekeeping of confidential materials.

Create and maintain files of correspondence/documents and electronically received information, and ensure up-to- date filing. Maintain both hardcopies and electronic copies of the office records and reference files on various subjects.

Prepare presentation material/slides in Power-point for presentations for the

meetings/workshops and keep all papers ready for meetings.

Social media management of WIMA

content development of WIMA social media pages, website, newsletters and other material

Liase with the graphic designer and post the content at scheduled times

Facilitate scaling brand and company awareness through various social media channels

Supervise all aspects of social media interaction between customers and the company, and ensure a positive customer service experience

Support resource mobilisation

Contribute to the consolidation of the proposal reports

Coordinate networks meetings for proposal development and support

Research possible partners or project donors/ sponsors that could add value to WIM

Requirements

Completion of Tertiary education is required.

A minimum university degree (or equivalent) to bachelor’s degree in Public

Administration, Business, Economics, and/or Entrepreneurship or related field is an asset

2 years’ experience gained in project coordination

Some experience in women’s economic empowerment

Technical competencies (Knowledge, skills and abilities)

Knowledge of women leadership and issues of women’s empowerment and girl childbe

passionate about the advancement of women and girl children.4 | P a g e

Must be keen to dedicate your time and efforts towards active gender equality and

leadership transformation activism

Understanding of networking and building partnerships with a range of individuals and

organizations in the same field of work

Good communication and writing abilities in English with the ability to produce clearly written reports

Good research skills

Experience in donor-funded project and events coordinatio

Ability to use information and communication technology as a tool and resources

Ability to work independently and in “virtual” teams

Good MS-Office computer skills including data capture

Behavioural competencies (Personal Characteristics)

Organized: being able to be logical and structured, orderly and efficient. It also means

being able to multi-task and meet multiple deadlines.

Concern for quality: The underlying drive to ensure that quality is not comprised within

the working environment. It includes the identification and maintenance of standards to

meet the needs of the organization. This also requires attention to detail and achieving

thoroughness and accuracy when accomplishing a task. Work requires little or no checking.

Proactive/self-starter: Able to get things done, usually without being told or reminded.

Being conscientious, assertive, persistent, and achievement-oriented.

Integrity: Following moral and ethical convictions and doing the right thing in all circumstances.

Flexible: Willing to make changes to the time, place and approach of the work to meet organizational requirements.

Team player: Ability to cooperate and coordinate the work with others in a participatory

manner in striving to achieve project or organizational goals. This also requires being

reliable and sticking to agreed deadlines individually and as it impacts on the team.

Skilled in project management including the ability to plan, delegate, coordinate, and

implement activities to meet the requirements;

Ability to articulate timelines, goals, and objectives and perform the administrative and

operational tasks to achieve expected results;

Ability to anticipate, identify, and solve problems as they arise and to seek assistance from the various offices and individuals;

Skilled at building and maintaining strong relationships with appropriate people, and

individuals to implement tasks

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