Job Opportunity at African Union Commission, Data Entry Assistant

Location: Tanzania, Tanzania

Organization: African Union Commission – AUC

AU Values  

• Respect for Diversity and Team Work             • Think Africa Above all

• Transparency and Accountability                    • Integrity and Impartiality

• Efficiency and Professionalism                       • Information and Knowledge Sharing

Organization Information

•    Reports to: Documentalist – Legal Division

•    Directorate: Registry of the Court

•    Number of Direct reports: 0

•    Job grade: GSA 4

•    Contract type: Fixed-Term position (African Governance Architecture Support Project)

•    Location: Arusha, Tanzania

Purpose of Job

To ensure proper documentation services through provision of efficient information and documentation to support the work of the Court.

Main Functions

• Implementation of the digitization project for both judicial case files and administrative records.
• Liaise with Court Clerks and Legal Officers on prioritized cases for digitization
• Upload documents into the Knowledge Management System and AU Common Repository

Specific Responsibilities

• Digitization of current and archival administrative documents and review scanned files and update or purge them as necessary for easy retrieval.
• Upload final scanned judicial decisions in the African Union Common Repository
• Keep backup of all scanned documents in safe location (preferably offsite) in case of disaster.
• Control the quality of the information captured in digital format and ensure confidentiality of classified information.
• Ensure compliance with relevant AU policies legislation and regulations relating to documents and records management;
• Optimize /re-size big files to the required size in the Electronic case Management System.
• Perform any other duties as required.

Academic Requirements and Relevant Experience

• Advanced Certificate of Secondary School Education and a Diploma in either Records Management, Archival / Documentation Studies, Information Management from a recognized educational institution.
• A higher qualification (university degree or postgraduate diploma) in any of the above-mentioned disciplines will be an added advantage;
• Computer literacy and Information Technology skills is essential;
• A minimum of five (5) years relevant professional experience in digitization, archiving indexing or document management, operating heavy duty scanners or multifunctional copiers, preferably in an international organization.

Required Skills

• Demonstrate professionalism;
• Demonstrated ability to handle complex archival issues
• Good Planning and organizational skills, including ability to establish priorities and to plan, coordinate and monitor own work plan;
• Concentration and high level of accuracy;
• Respect for confidentiality and good public relations
• Excellent interpersonal skills, ability to work under pressure in a multi-cultural environment and under minimum supervision;
• Good communication skills;
• Knowledge of International Organizations
• Conceptual, analytical, and innovative problem-solving abilities
• Proficiency in one of the AU Official working languages. Good knowledge of at least one other language will be an added advantage.

Core Competencies

• Teamwork and Collaboration
• Responsibility
• Learning Orientation
• Communicating with impact
• Functional Competencies
• Conceptual Thinking and Problem Solving
• Job Knowledge
• Drive for Results
• Innovation and taking initiative

TENURE OF APPOINTMENT:

Appointment to this post shall be based on a Fixed – Term contract for a period of one year. Thereafter, the contract may be renewed for the same period subject to satisfactory performance and availability of funds.

GENDER MAINSTREAMING:

The African Court is an equal opportunity employer; qualified women are strongly encouraged to apply.

LANGUAGES:

Proficiency in one of the AU working languages (Arabic, English, French, Portuguese, and Spanish) and fluency in another AU language is an added advantage

REMUNERATION:

The overall salary for this post shall be US$49,367.20 (grade GSA4, step 5 -International) per year, for internationally recruited staff, and US$ 18,679.28 (grade GSA4, Step 5 – Local) per year, for locally recruited staff.  This global salary includes all allowances

Applications must be made not later than 28 March 2022.

Requisition ID: 989

NB: Candidates who previously applied for this position are encouraged to reapply through the aforementioned website.

CLICK HERE TO APPLY